First Presbyterian Church

First Presbyterian Church is currently seeking a

Part-time Administrative Assistant

The full job description is posted below. Please apply by sending resumés to pastor@firstpresberthoud.org. For questions, please call 970-532-2192 or email pastor@firstpresberthoud.org. Position is currently available and on-the-job training will be offered.

 

Hours are 20 hours per week over a four-day week. Office hours are 9:00 AM – 1:00 PM, Monday-Thursday. The fifth hour daily is negotiable. The pay base is $15 per hour. 

 

 

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TITLE: Administrative Assistant

 

PURPOSE: To provide administrative services for the pastor and the church.

 

ACCOUNTABILITY: The administrative assistant is accountable to the pastor as head of staff.

 

TECHNOLOGY SKILLS AND KNOWLEDGE: Experience with Microsoft Word, Excel, Publisher, and Outlook; Constant contact email marketing; financial records databases; and social media.

 

ATTRIBUTES: A compassionate administrator with efficient organizational skills, this person will demonstrate patience and respect with all, efficiency and self-initiative, accuracy and multi-tasking, and balancing tasks with human relationships.

 

RESPONSIBILITIES:

• Provide assistance to the pastor and meet regularly with the pastor to plan weekly activities and work assignments.

• Maintain the church master calendar and schedule space for meetings.

• Act as a receptionist.

• Answer the phone and distribute accurate messages, including emails, to the appropriate person.

• Greet and direct visitors and tactfully interact with persons coming into the office.

• Sort and distribute mail appropriately.

• Assist bookkeeper, financial secretary, and treasurer.

  • Process invoices and billing statements as well as vouchers from persons requesting reimbursement.

  • Record weekly giving in financial database and reconcile deposit with financial secretary.

  • Mail year-end giving statements from financial database.

  • Maintain pledge and giving records under the supervision of the treasurer and stewardship committee, exercising strict confidentiality.

  • Provide input to the budget planning process and manage office expenses within the budget parameters.

• Prepare weekly and special bulletins.

• Produce the Parish Sounds newsletter from material contributed by the pastor, committee chairpersons, members and friends, etc.

• Produce and distribute recurring documents. Examples include the annual report, church directory, Session minutes, and others requested by the pastor and church leadership.

• Produce and place simple, local advertising.

• Create, organize, and maintain files and records, both computer and paper, for easy retrieval.

• Order and maintain office supplies.

• Maintain and update databases and spreadsheets.

• Schedule needed maintenance or repairs of office equipment as needed.

• Be responsible for church mailings as directed.

• Help maintain the church website and social media presence.

• Prepare baptism and member certificates; process marriage certificates and licenses.

• Supervise office volunteers.

• Duplicate materials requested by staff and church groups if time permits.

• Perform other duties as assigned.

 

EVALUATION: A performance review will be conducted annually by the pastor and Session personnel committee. The Session personnel committee will annually review the adequacy of compensation.

 

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