First Presbyterian Church

We are currently seeking an Office Administrative Assistant. The full job description is posted below.

• To apply for the position, please send a resume and cover letter expressing your interest in and qualifications for the position to office@firstpresberthoud.org

• Application deadline: July 16, 2025

• If you have questions, please call 970-532-2192 or email firstpresberthoudoffice@gmail.com

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Title: Office Administrative Assistant

 

Hours and Compensation: 20 hours per week / Starting at $17.50 per hour.

 

Purpose: To provide administrative services for the pastor and the church.

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Accountability: The administrative assistant is accountable to the pastor as head of staff.

 

Technological Skills/Knowledge: Experience with Microsoft Word, Excel, Publisher, Google Apps (Gmail, Drive, Slides), and social media.

 - Preferred: Brevo email marketing (or similar), financial records databases (such as Servant Keeper).

 

Attributes: A compassionate administrator with efficient organizational skills, this person will demonstrate patience and respect with all, efficiency and self-initiative, accuracy and multi-tasking, and balancing tasks with human relationships.

 

Responsibilities/Requirements:

• Provide assistance to the pastor and meet regularly with the pastor to plan weekly activities and work
  assignments.

• Maintain the church master calendar and schedule space for meetings.

• Act as a receptionist.

  • Answer the phone and distribute accurate messages, including emails, to the appropriate person.

  • Greet and direct visitors and tactfully interact with persons coming into the office.

• Sort and distribute mail appropriately.

• Assist bookkeeper, financial secretary, and treasurer.

  • Process invoices and billing statements as well as vouchers from persons requesting reimbursement.

  • Record weekly giving in financial database and reconcile deposit with financial secretary.

  • Mail year-end giving statements from the financial database.

  • Maintain pledge and giving records under the supervision of the treasurer and stewardship committee, exercising strict confidentiality

  • Provide input to the budget planning process and manage office expenses within the budget parameters

• Prepare weekly and special bulletins.

• Produce the Parish Sounds newsletter from material contributed by the pastor, committee chairpersons, members and friends, etc.

• Prepare multi-media for church services including scheduling and uploading links for live streaming services

• Distribute the slides to the A/V tech for review prior to services

• Produce and distribute recurring documents. Examples include the annual report, church directory, Session minutes, and others requested by the pastor and church leadership.

• Produce and place simple, local advertising.

• Create, organize, and maintain files and records, both electronic and paper, for easy retrieval.

• Order and maintain office supplies.

• Maintain and update databases and spreadsheets.

• Schedule needed maintenance or repairs of office equipment as needed.

• Be responsible for church mailings as directed.

• Help maintain the church website and social media presence.

• Supervise office volunteers.

• Recruiting various paid positions, utilizing various job sites, such as but not limited to A/V tech and Nursery Attendant

• Prepares time cards by the 15th and last day of each month and submit to the church Bookkeeper

• Duplicate materials requested by staff and church groups if time permits.

• Perform other duties as assigned.