First Presbyterian Church is currently seeking a
Part-time Administrative Assistant
The full job description is posted below. Please apply by sending resumés to pastor@firstpresberthoud.org. For questions, please call 970-532-2192 or email pastor@firstpresberthoud.org. Position is currently available and on-the-job training will be offered.
Hours are 20 hours per week over a four-day week. Office hours are 9:00 AM – 1:00 PM, Monday-Thursday. The fifth hour daily is negotiable. The pay base is $15 per hour.
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TITLE: Administrative Assistant
PURPOSE: To provide administrative services for the pastor and the church.
ACCOUNTABILITY: The administrative assistant is accountable to the pastor as head of staff.
TECHNOLOGY SKILLS AND KNOWLEDGE: Experience with Microsoft Word, Excel, Publisher, and Outlook; Constant contact email marketing; financial records databases; and social media.
ATTRIBUTES: A compassionate administrator with efficient organizational skills, this person will demonstrate patience and respect with all, efficiency and self-initiative, accuracy and multi-tasking, and balancing tasks with human relationships.
RESPONSIBILITIES:
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Provide assistance to the pastor and meet regularly with the pastor to plan weekly activities and work assignments.
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Maintain the church master calendar and schedule space for meetings.
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Act as a receptionist.
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Answer the phone and distribute accurate messages, including emails, to the appropriate person.
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Greet and direct visitors and tactfully interact with persons coming into the office.
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Sort and distribute mail appropriately.
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Assist bookkeeper, financial secretary, and treasurer.
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Process invoices and billing statements as well as vouchers from persons requesting reimbursement.
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Record weekly giving in financial database and reconcile deposit with financial secretary.
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Mail year-end giving statements from financial database.
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Maintain pledge and giving records under the supervision of the treasurer and stewardship committee, exercising strict confidentiality.
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Provide input to the budget planning process and manage office expenses within the budget parameters.
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Prepare weekly and special bulletins.
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Produce the Parish Sounds newsletter from material contributed by the pastor, committee chairpersons, members and friends, etc.
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Produce and distribute recurring documents. Examples include the annual report, church directory, Session minutes, and others requested by the pastor and church leadership.
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Produce and place simple, local advertising.
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Create, organize, and maintain files and records, both computer and paper, for easy retrieval.
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Order and maintain office supplies.
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Maintain and update databases and spreadsheets.
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Schedule needed maintenance or repairs of office equipment as needed.
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Be responsible for church mailings as directed.
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Help maintain the church website and social media presence.
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Prepare baptism and member certificates; process marriage certificates and licenses.
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Supervise office volunteers.
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Duplicate materials requested by staff and church groups if time permits.
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Perform other duties as assigned.
EVALUATION: A performance review will be conducted annually by the pastor and Session personnel committee. The Session personnel committee will annually review the adequacy of compensation.